Answer
Select Change PAYE Period
(done monthly for small employers and half-monthly for large employers – the cut of for a large employer will be >$250,000 PAYE per annum from 1/4/09)
After you have finalised the pay, you may want to set the system up for the next pay. You can use the Change PAYE Period button to update from the Current PAYE Period to the next (or previous if necessary). The current PAYE period is shown on the Enter Pays main screen. If the pay end date entered is outside of the current PAYE period, you will be prompted to update the PAYE period.
As part of the finalising pays process the Pay Summary is printed, it shows the total amount of PAYE paid. If the pay is fortnightly this is the figure paid to the IRD.
Before filing the EMS make sure the last PAYE period for the month has been updated.
Employer Monthly Schedule (IR348)
This contains all the start/finish, Child Support, Student Loan, KiwiSaver and the earnings details of all employees for the chosen month. This prints automatically when a PAYE period is updated to a new month but is also available from the Reports menu.
Ways the EMS can be sent to the IRD electronically
* Transferred electronically to the IRD by sending the csv file that is can be created when this report is printed; or
* Manually inputting the details into the IRDs website
Ways the EMS can be sent to the IRD manually (not available for large employers who must file electronically)
* Printing using the IRD Approved Format (tick the box after selecting the Employer Monthly Schedule)
When you update the PAYE period, the EMS wizard appears.
Firstly, select the month for the EMS and then choose to create a Summary report.
Tick the box to create a CSV file. Finish the report.
The created CSV files are stored in your ir-File outbox, specified in Options from the Tools menu. The directory (from when you log into ir-File from the IRDs website) for the outbox is C:Ir-Outbox.
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