Archive for December, 2008

It is essential to lock your periods once a GST period is completed. The reason for this is so you don’t continue to enter transactions into the period which is essentially ‘finished’.

1. From the main menu, select [Setup] Preferences then Security tab
2. Tick the option to Lock Periods: Disallow entries up to and including…
3. From the drop-down list select the ending month of your just-completed GST period

Any adjustments or missed entries must now be made in the current (new) GST period.

You can view employees pay history and reprint past payslips.  From Maintain Employees section, select the Pay History tab.

To reprint a previous payslip, double click on the payslip concerned. It will open.

At this point the payslip may be printed or emailed.

#adp01

#adp01

Normally employees should be finished using the Final Pay button in the Enter Pays screen which will pay out any leave balances. If this isn’t done the employee will continue to appear in the Payroll.

You cannot delete ex-employees, but a ‘Finish Date’ can be entered. See the following procedure.

Finishing an ”Ex-Employee”

1. Go to Maintenance > Maintain Employee > Select Employee

2. Within the employee’s “Leave Details > Annual Leave & Holiday Pay ” tab

3. Ensure that the balances for Holiday Pay Due and Annual Leave have zero balances.

NOTE: If they are not, they may need to be manually over-written to zero.

4. Within the employee’s “Other Leave” tab.

5. Ensure that the balance for Alternative Holidays has a zero balance.

6. Within the employee’s “Employment Details” tab enter the employee’s “finish date”

The employee will now be shown as an “Ex-Employee” and won’t in future show up when you process pays.#adp01